Overview

The Senior Faculty Administrative Assistant will support the Office of Faculty Affairs to ensure that it operates effectively, efficiently, and professionally. This position will report to the Manager of Faculty Affairs and frequently interact with university faculty, staff, and other external units. The specific duties of a Senior Faculty Administrative Assistant shall include:

담당업무

 Office Management

?   Support scheduling and maintain a working calendar for the Associate Dean of Academic and Faculty Affairs with office manager

?   Coordinate and organize meetings and interviews for the Associate Dean of Academic and Faculty Affairs upon request

?   Work closely with Faculty Admin Assistant and direct student interns to support the Office of Faculty Affairs

Financial Transaction Management

For Faculty Affairs and the Associate Dean of Academic and Faculty Affairs

?   Manage purchasing and procurement of office supplies, equipment, and services

?   Manage and assist with the use of faculty contracted benefits and other funds supported by Faculty Affairs

?   Draft pre-approval forms and keep track of payments, expense reports

?   Manage p-card settlement through Oracle

?   Oversee budget tracking and payment

Administrative Support

?   Type correspondence, reports, and other documents

?   Oversee and manage faculty research and publication activities

?   Visitor support with scheduling, logistics, and payment

?   Support updating and maintaining the Office of Faculty Affairs website

?   Assist with communications between the Associate Dean and faculty, staff, and students in translation and interpretation between Korean and English as needed

Event Management

?   Provide guidance and help to Faculty Admin Assistant on planning, operating, and managing events supported by the Office of Faculty Affairs

Faculty Support

?   Develop working relationships and competent knowledge of the basic operations, policies, and processes of MK units that affect Faculty Affairs, including Human Resources, Facilities, Finance, Development and Strategic Partnerships, and other related offices. Advise representatives in the units about the implementation and improvement of policies as they relate to faculty

?   Draft and distribute guidelines, forms, and announcements for faculty

?   Faculty Daily Request - Assist according to daily requests by faculty members

?   Manage the on/off-boarding processes for faculty, supervise the Faculty Admin Assistant in supporting these goals, and advise the manager about progress and potential issues of concern

?   Support faculty with on/off-boarding- Assist process for securing relocation airfare, faculty accommodation, faculty orientation schedule, etc. that pertains to faculty. Work with other departments to ensure that faculty are connected with relevant offices for proper information. Work with the Faculty Admin Assistant on the orientation schedule as well as other departments for a smooth faculty transition. Work with the FAC to support faculty.

?   Review and manage the contents of the Faculty Information Booklet and update

?   Other duties as assigned by the Associate Dean of Academics and the Manager of Faculty Affairs

?   Support IUCF staff upon rest by Associate Dean of Academic Affairs

Qualifications/Requirements

?   Bachelor’s degree

?   Proficiency in oral and written English and Korean

?   Minimum of 4 years of relevant work experience

?   Prior administrative support experience, to include comprehensive computer literacy skills for running multiple systems related to job duties and tasks

?   Familiarity with data entry

?   Comfortable working on multiple projects simultaneously

?   Ability to work collaboratively within the team and with other departments

?   Commitment to promoting inclusion and equity 

근무조건

1. -근무지 : 인천광역시 연수구 송도
   -근무시간 : 주 5일 평일 09시 ~ 18시
   -고용형태 : Adecco Korea 소속 파견계약직
   -근무 기간 : 입사 시 ~ 2024년 06월 30일 (상황에 따라 1~2주 연장 가능성 有)
   -급여 : 면접 후 협의 (최종 연봉 / 희망 연봉 기재 필수)
   -복리후생 : 4대보험, 연월차, 경조제도 등 내규에 따름