PURPOSE OF THE JOB

 

Support office administrative work, internal communications, company activities, and commercial coordination.  

 

PRINCIPAL ACCOUNTABILITIES/KEY RESULT AREAS

 

 

1.     Provide administrative support to the office such as office supplies & pantry supplies management, office equipment maintenance, courier services, coordination of travel arrangements for local and overseas quests, and arrangement of team & company events ( business planning meeting/ Asia manager’ meeting) and IT support.

 

2.     Handle office expenses & petty cash and maintain a clear record for approval and payment; handle staff expenses, make sure staff are submitted on time with manager approval, and pass to the outsourced company.

 

3.     Support recruitment process, new staff settle down (prepare office space, equipment, user account, etc), provide induction training; keep/ update holiday balance, and circulate staff handbook and regulation.

 

4.     Maintain complete staff records (staff personal info, bank details, insurance records, etc) and staff leave records and office assets list. 

 

5.     Assist company, staff tax (annual company car tax and staff tax) claim, and support internal audit.

 

6.     Check distributors’ monthly order schedule, invoice confirmation, and gratis copy use, and process credit claim requests to the UK.

 

7.     Manage the gratis for the office such as as updating the stock list, counting stock for audit, checking UK/ CN’s stock availability, and ordering gratis and advanced copies of new titles.

 

8.     Support AM for annual price increase exercise, SNP request, and local price adjustment.

 

9.     Update monthly sales reports, produce quarterly gratis & defective claim reports, and provide sales data upon AM’s request.

 

10.  Act as a main contact for internal communication and customer inquiries.

 

KNOWLEDGE AND EXPERIENCE

 

·        Fluent in Korean and English

·        Strong communication skill

·        Ability to manage time effectively

·        Proficient in MS Office Applications like MS Excel, Word and Outlook

·        Knowledge of ELT market

·        Commercial knowledge

·        Relevant experience in internal communication and auditing

·        Prior work experience in administration, and general accounting is preferable

 

KEY INTERFACES

Internal:  Area Manager, Sales Manager, Marketing Manager, Regional team, ELT consultant, UK CS team

 

External: Distributors, Payroll company, Customers