Job Vacancy

Protocol and Exercise Coordinator

Position Description 

Reports to: Defence Office Manager

Position title: Protocol and Exercise Coordinator

Position number: SE052

Position level and Salary: Locally Engaged 4 level with a salary of KRW 55,605,684 per annum

Employment period: This is a permanent position. The successful applicant will be engaged initially on a 12 month fixed-term

                                    contract, with extension subject to performance.

                                    This includes a 3-month probation period.       

Vacancy Details

Vacancy type: Internal & External vacancy

Additional information: Send applications to seoul.recruitment@dfat.gov.au (이메일지원) 

                                         Please submit application materials in Microsoft Word or PDF formats only

       Please indicate your full name and the position title in the subject line

Proposed published date: 08/12/2023

Proposed closing date: Close of business on Wednesday 27 December 2023

                                         Applications received after the closing date will not be considered

Requirements

Applications must include all the following:

    ·  Completed Embassy application form (첨부된 자사양식 - 대사관 지원서 미제출시 접수되지 않습니다)

    ·  A written Statement (no longer than two typed pages) directly addressing why you are the best person for the job, against the position requirements

    ·  Curriculum vitae

Other Requirements

The successful applicant will be required to provide a police security clearance certificate and undergo a medical examination to

determine fitness for duty.

Key Responsibilities

    ·  Investigate, analyse and manage visit authorisation requests in accordance with departmental guidelines.

    ·  Coordinate with the Defence A-based to support any military visits or VVIP visits, such as coordinating office calls, transport discussions between Ministry of National Defence and Ministry of Foreign Affairs and other agencies to secure the VVIP visit facilitation required.

    ·  Monitor, manage and coordinate protocol and logistical support arrangements in consultation with local authorities and within the Ministry of Foreign Affairs guidelines - including obtaining diplomatic clearances for visiting Australian ships and aircrafts and airport protocol assistance.

    ·  Review, coordinate and undertake assessments of Australian official visit requests and data including developing visit programs in accordance with departmental guidelines and liaison with internal and external stakeholders to achieve outcomes.

    ·  Manage moderately complex enquiries and provide on the ground assistance, information and advice to all Defence officials regarding procedures and critical information required for processing visit requests.

    ·  Cultivate and strengthen productive networks and relationships with a range of key stakeholders including Republic of Korea officials, government agencies and service providers to produce positive outcomes for the Australian Government during high-level visits. 

    ·  Interpret Korean and English for high-level official meetings and visits for Defence Officials, including for briefing papers and complex military documentation.

    ·  Manage a range of administrative functions to support official delegations and exercise augmentees, including coordinating accommodation bookings, transport arrangements, and venue and hospitality coordination.

    ·  Assist in the assessment, development and implementation of new and innovative operating processes including preparing policy documents, correspondence and operating procedures in support of visits.

    ·  Perform other duties as directed.

Position Requirements  

Competencies

    ·  High level written and spoken Korean and English communication skills.

    ·  Well-developed communication and interpersonal skills, including the ability to communicate with senior Defence officers and other internal and external stakeholders at all levels.

    ·  Demonstrated problem solving skills and initiative, including the ability to manage conflicting priorities, and achieve work goals under pressure and with limited supervision.

    ·  The ability to work efficiently and effectively as a member of a small team, including proven initiative, cooperation, flexibility and reliability.

    ·  Highly effective administrative skills and experience.

    ·  Computer literacy and experience using the Microsoft Office suite of applications and other IT devices.

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Notes

For selection purposes, each of the above competencies will be considered. In order to manage the recruitment process efficiently, only applicants who are successfully shortlisted for interview will be contacted. If you have not been requested to attend an interview within four weeks of the closing date, please assume that your application has not been successful on this occasion.